Privacy Policy

This Privacy Policy describes how Japan Business Partners K.K. collects, uses, and protects your personal information when you visit or use our site or services. As a business consulting firm specializing in Market Entry Strategy, Merger and Acquisition Advisory, Corporate Governance Consulting, Human Resources Strategy, Digital Transformation Consulting, and Supply Chain Optimization, we understand the importance of privacy and are committed to protecting the personal data we process in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and Japanese privacy laws.

1. Information We Collect

We may collect various types of personal information, which may include:

• **Contact Information:** Such as your name, professional title, company or organization name, physical address, and other business contact details.
• **Business Details:** Information about your company, your role, and your professional interests relevant to our consulting services.
• **Information you provide:** Data you share when you contact us, subscribe to communications, respond to surveys, or interact with our online platform.
• **Usage Data:** Information about how you use our site, including browsing history, pages viewed, and technical information such as IP address, browser type, and operating system. This is often collected through cookies and similar technologies.

2. How We Collect Information

We collect personal information through:

• **Direct Interactions:** When you provide information to us directly, for example, when you inquire about our services, register for an event, or communicate with our staff.
• **Automated Technologies:** When you interact with our online platform, we may automatically collect technical data about your equipment, browsing actions, and patterns. This data is collected using cookies, server logs, and other similar technologies.
• **Third Parties:** We may receive personal data about you from third parties, such as business partners, service providers, or publicly available sources, where permitted by law.

3. Legal Basis for Processing

We process your personal data based on the following legal grounds under applicable law, including the GDPR:

• **Performance of a Contract:** Processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract, such as providing consulting services you have engaged us for.
• **Legitimate Interests:** Processing is necessary for our legitimate interests or those of a third party, provided these interests do not override your fundamental rights and freedoms. This includes interests in operating our business, providing and improving our services, marketing, and ensuring the security of our systems.
• **Legal Obligation:** Processing is necessary for compliance with a legal obligation that applies to us.
• **Consent:** We may process your personal data based on your explicit consent for specific purposes where required by law. You have the right to withdraw consent at any time.

4. How We Use Your Information

We use the personal information we collect for various purposes, including:

• To provide, operate, and maintain our consulting services and our online platform.
• To communicate with you, respond to your inquiries, and provide support.
• To send you relevant information, updates, and marketing communications about our services that may be of interest to you (where you have consented or where permitted by law).
• To improve, personalize, and expand our services and our online platform.
• To understand and analyze how you use our online platform.
• To detect and prevent fraud, security threats, and other malicious activity.
• To comply with legal obligations and enforce our terms and conditions.
• For internal business purposes such as data analysis, audits, developing new services, and identifying usage trends.

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

6. Sharing Your Information

We may share your personal information with third parties in the following circumstances:

• **Service Providers:** We may share data with trusted third-party service providers who perform services on our behalf, such as hosting, data analysis, marketing, and IT support. These providers are contractually obligated to protect your data and use it only for the purposes for which it was disclosed.
• **Business Partners:** We may share information with business partners in connection with the services we provide, subject to appropriate confidentiality agreements.
• **Legal Requirements:** We may disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
• **Business Transfers:** In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal data may be transferred as part of that transaction.
• **With Your Consent:** We may share your information with other third parties when we have your explicit consent to do so.

Your information may be transferred to, stored in, and processed in Japan and potentially in other countries where our service providers or partners are located. We will take steps to ensure that your data is treated securely and in accordance with this Privacy Policy and applicable laws. Where your data is transferred outside of the European Economic Area, we will ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission.

7. Your Data Protection Rights

Under applicable data protection laws, you may have the following rights regarding your personal data:

• **The right to access:** You have the right to request copies of your personal data.
• **The right to rectification:** You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• **The right to erasure:** You have the right to request that we erase your personal data, under certain conditions.
• **The right to restrict processing:** You have the right to request that we restrict the processing of your personal data, under certain conditions.
• **The right to object to processing:** You have the right to object to our processing of your personal data, under certain conditions, particularly where we process data based on legitimate interests or for direct marketing.
• **The right to data portability:** You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• **The right to withdraw consent:** Where our processing is based on your consent, you have the right to withdraw your consent at any time.

To exercise any of these rights, please contact us using the details provided below. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data or to exercise any of your other rights.

You also have the right to lodge a complaint with a supervisory authority if you believe that our processing of your personal data infringes applicable law.

8. Data Security

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please be aware that no security system is completely impenetrable, and we cannot guarantee the absolute security of your data.

9. Cookies and Similar Technologies

Our online platform may use cookies and similar tracking technologies to collect information about your browsing behavior. Cookies are small text files placed on your device. We use cookies to understand how you use our site, remember your preferences, and for analytical purposes. You can control the use of cookies through your browser settings.

10. Links to Other Websites

Our online platform may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at our registered address:

Japan Business Partners K.K.
Otemachi One Tower
1-2-1 Otemachi, Chiyoda-ku, 15th Floor
Tokyo, Tokyo, 100-0004
Japan